Solution: Applicant management with enaio®

100 Applicants for One Position?

Maintain an overview with enaio®

The applicant management solution supplements enaio® personnel records by adding functions that allow your HR department to more easily select and hire employees. Applicant data is captured and managed in an HR repository. If an applicant is deemed qualified for a position, a workflow can be launched which supports the process of hiring the applicant, from the time of the initial job interview until the employment contract is signed.

This allows for the electronic administration and execution of the entire selection process – without any unnecessary media disruptions. The HR employee maintains a constant overview of all applicant data and any events carried out as part of the selection process.

  • Applicant documents are managed in a clearly structured manner
  • Comprehensive options for analysis and statistics
  • Simplified correspondence thanks to templates and form letters
  • Secure storage of sensitive personal data

This allows for the electronic administration and execution of the entire selection process – without any unnecessary media disruptions. The HR employee maintains a constant overview of all applicant data and any events carried out as part of the selection process.

At the core of the solution is a digital record which contains the collected data and documents on the applicant. This could include, for example, contact information as well as personal data. As the first step in the process, the validity checks stored in the system allow for an initial preselection of candidates based on defined criteria regarding their suitability for the job.

The enaio® Personalmanagement supplemented with job application functions
Applicant data can, for example, be automatically adopted for new appointments

Results-oriented

All evaluations, statistics, analyses, and other results are available in a single view.

Efficient

Templates and form letters are a practical way to optimize correspondence with applicants.

Secure

Sensitive data is treated confidentially in accordance with the data protection regulations.

Information about every applicant

The digital personnel record compiles all important facts and information on the applicant for HR employees. This ensures seamless processes throughout the entire application process.

Flexible applicant management

From the employment contract to the privacy policy, your HR department knows the current status of the applicant at all times.

Digital Workflows from Initial Contact to Hiring

More efficient recruiting processes

Electronic workflows help to significantly reduce the administrative burden on staff, and templates and mail merge functions assist in correspondence with candidates. Interfaces to e-mail and calendar services help with the scheduling coordination for interviews, assessment centers, or trial days.

It is also important to consider the legally compliant retention periods for the certificates and CVs of rejected applicants: documents as well as the associated personnel records must be deleted irrevocably in accordance with data protection regulations.

  • Applicant documents are managed in a more structured manner
  • Convenient options for analysis and statistics
  • Automatic generation of rankings
  • Configurable parameters allow for customization
  • Comprehensive Office integration
  • Secure storage of sensitive personnel data
  • Automatic monitoring of deletion deadlines
  • Simplified correspondence thanks to templates and form letters

Our reference: 

Digital applicant management

at Gries Deco Company

To the reference
  • 7,700 employees
  • More than 500 branch offices
  • €480 million in sales
  • 60 years of industry experience

  • “Employees were initially hesitant to perform administrative work without paper records. Just a few weeks after the solution was rolled out, however, we were already receiving positive feedback.”

    Jürgen Herbst
    Deputy Director of the Social Services and Youth Welfare Office
    Municipality of Constance
  • “All documents are immediately at hand. Thanks to rapid access to the personnel record directly at the workstation, employees no longer shy away from checking again when in doubt about something.”

    Frau Faust
    Department Head
    MVV Energie AG