The paperless office is, according to widespread opinion, an unobtainable ideal. Many people still don’t want to let go of paper. “Let’s face it,” they say, “if it were so easy to create a paperless office, we would have done it by now, wouldn’t we?” In fact, paper consumption in Germany has increased yet again – it seems we are world champions here too. Per capita paper consumption is now 250 kilograms, the equivalent of one Harry Potter book per day. But there is good news: going paperless is possible.
Going paperless also makes you more efficient.
Yes, it is possible to do without paper. This is highlighted, for example, by the ZDF report “Deutschlands Hunger nach Papier” (Germany’s hunger for paper). And it is not only possible, but also makes a great deal of sense, as our customers confirm on a daily basis. But it seems that many people still need convincing.
Well, let us convince you! Come and visit us. If you look around our company offices or those of our customers, you’ll notice that there are no filing cabinets, no colorful files arranged on shelves, no stacks of paper. We don’t avoid paper quite as consistently and across all areas of business and life as the Dutch company demonstrates in its ZDF article, but we are always low-paper. And we have been for years.
Our customers report time savings, increased transparency, flexible access to company information, efficient retrieval of documents, and reduced storage space requirements. If employees can quickly obtain the information they need, they become more informed more quickly.
City of Jena: “We have been able to drastically shorten time-consuming tasks such as selecting, distributing, forwarding, storing, and copying paper-based documents.”
Gebr. Pfeiffer: “Our employees can clearly see at any time which documents have already been sent, which are still in circulation, which have been released and when, etc. This makes our work a lot easier.”
Paper hinders the digital transformation.
The main reason for giving up paper is not only environmental protection – it is the hunger for increased efficiency. Although digitalization in German offices has been slow to date, a turnaround is coming. A study by Deloitte shows that 88 percent of the decision-makers surveyed recognized a connection between digitalization and corporate success. German companies are very interested in solutions that make it easier to switch to paperless work, because digitized processes simply run more smoothly. Companies are looking for ways to optimize and accelerate their information processes – quite simply to make them more efficient. Paper, on the other hand, is acting as a brake. It hinders the digital transformation and generates information silos. Digitalization, on the other hand, enables smooth process flows.